Summary of Policy, Regulations and Standards

IUID Help Desk Contact Information

The DoD UID Policy Office is committed to maintain open,
constructive dialogue as IUID implementation continues and the
benefits of IUID are realized beyond compliance.

For Help Desk questions, please contact: iuid.helpdesk@bpn.gov

USD (AT&L) Memo Dated December 30, 2010

Policy Refinement regarding Tangible Personal Property for Secondary Items in Use or in Inventory

This memo refines DoD Instruction 8320.04 (June 16, 2008) by specifying that the application of IUID for secondary items in use or in inventory to include items that meet one or more of the following criteria:

• All DoD Serially Managed Items;
• Sensitive, critical safety or pilferable items that have an unique item-level traceability requirement at any point in their lifecycle;
• All depot-level reparable items;
• Any item the requiring activity decides requires unique item-level traceability.

This memo ensures that legacy implementation is more clearly definde while leaving new acquisition policy updates to be addressed in future revisions to DoDI 8320.04 and Defense Acquisition Regulation Supplement, Subpart 211.274.

USD (AT&L) Memo dated January 11, 2010

Contractor Acquired Property (CAP) under Cost Reimbursement Contracts and Line Items

Provides business rules for establishing accountable property records for CAP only upon delivery to the Government on a contract line item number.

USD (AT&L) Memo dated January 11, 2010

Government Furnished Property (GFP)

Describes requirements for strengthening the accountability and management of personal property owned by the DoD when this property is used on contracts. The memorandum also requests assistance of the DoD Components on a DoD Working Group to develop a DoD GFP Business Environment Concept of Operations to define a framework for ensuring DoD is focused on the basic fundamentals of GFP management.

USD (AT&L) Memo dated August 03, 2009

Preservation and Storage of Tooling for Major Defense Acquisition Programs (MDAPs)

DoD policy for implementing Section 815 requirements on unique tooling associated with the production of hardware for an MDAP.

• MDAP Program Managers shall include a plan for preservation and storage of unique tooling as an annex to the Life Cycle Sustainment Plan (LCSP)
• MDAP tooling is designated for preservation and storage in the LCSP or prior to milestone C in the Systems Engineering Plan
• MDAP tooling is considered a DoD serially managed item and therefore must meet the requirements of IUID
• MDAP Program Managers are accountable to the Accountability Property Record (APR) until the MDAP transitions to a commander of a systems, logistics, or materiel command, at which time the APR becomes accountable to the cognizant commander
• MDAP Program Managers report LCSP annex annual review to the MDA
  
• LCSP tooling annex shall determine: shelf life, methods of preservation, and methods of identification, storage standards, and storage activity for unique tooling
  
• LCSP tooling annex shall also develop stock readiness and COSIS in addition to identifying contracts, budget requirements and facilities
  
• If the Designated Authority determines that retaining the unique tooling in storage is not in the best interest of the Department a waiver must be submitted to USD (AT&L) providing justification
  
• The waiver request must meet criteria based on high maintenance costs and or the availability of technologically advanced or less costly unique tooling availability
  

USD (AT&L) Memo dated 9 December, 2008

DoDI 8320.04 Item Unique Identification (IUID) Standards for Tangible Personal Property signed June 16, 2008

Charges the leaders of DoD Components to resource IUID requirements and develops implementation strategies to ensure standard data and interoperability. All DoD Components should modernize acquisition, logistics and property management Automated Information Systems (AISs) to include leveraging the IUID Registry. In addition, all procurement organizations must verify that the IUID Clause is included in all new contracts. Finally, this document addresses the change for program and item managers to complete IUID marking and registration of all existing Class II (Expendables) and Class IX (Repair Parts) items, as well as embedded assets that meet the IUID requirement to compliance by December 31, 2015.

Additional Information Here

DoD DFARS Final Rule Case 2005-D015 dated November 24, 2008

Defense Federal Acquisition Regulation Supplement; Reports of Government Property

DoD final rule amending the DFARS to update requirements for reporting of Government property in the possession of DoD contractors. The rule replaces DD Form 1662 reporting requirements with requirements for DoD contractors to electronically submit, to the IUID Registry, the IUID data applicable to the Government property in the contractor's possession. Included are DoD responses to various comments regarding the clause:

• Three sources submitted comments on the interim rule
• Four revisions were made to the DFARS clause
  

USD (AT&L) Memo dated October 16, 2008

Nuclear Weapons-Related Materiel (NWRM)

Nuclear Weapons-Related Materiel is defined as “classified or unclassified assemblies and subassemblies (containing no fissionable or fusionable material) identified by the Military Departments (MILDEPs) that compromise or could compromise a standardized war reserve nuclear weapon (including equivalent training devices) as it would exist once separated/removed from its intended delivery vehicle.” NWRM require special controls to maintain and protect system integrity, security, and accountability as well as engineering and design information. As such, all NWRM items will be accounted for and managed by serial numbers. The NWRM will meet the requirements for Item Unique Identification (IUID) including the assignment of the Unique Item Identifier (UII).

DoD Guide dated October 1, 2008

Department of Defense Guide to Uniquely Identifying Items Version 2.0: Assuring Valuation, Accountability and Control of Government Property

Provides a consolidated resource for IUID information. It contains requirements, definitions, UII information, documentation, and business rules.

• Background and purpose of IUID
• IUID Business Rules
• Criteria for government property requiring IUID
• Definitions of IUID terms
• Construct 1, Construct 2 and IUID equivalents defined
• Derivation of a UII
• UIIs used for Automated Information Systems (AIS)
• Provides reference material documentation
• Structuring the data elements for IUID
• Examples of syntax and semantics, UII permutations
  

DoD DFARS Final Rule Case 2007-D007 dated August 12, 2008

Defense Federal Acquisition Regulation Supplement; Item Identification and Valuation Clause Update

DoD final rule amending the DFARS to update and clarify requirements for unique identification and valuation of items delivered under DoD contracts. Included are DoD responses to various comments regarding the clause:

• Two respondents submitted comments for suggested changes in language or clarification of terms or sections within the clause
• Revisions to the DFARS Clause include date, four definitions, paragraphs (c) - (g) and Alternate I date and paragraph
  

USD (AT&L) Memo dated March 14, 2008

Policy for Item Unique identification (IUID) of Tangible Personal Property - Oversight of IUID Implementation Planning and Execution

Addresses the current progress of IUID Implementation Plans submitted by ACAT 1D and Non-ACAT 1D programs, the IUID Implementation Plan update review process, newly acquired program reporting requirements, oversight reporting requirement and focus on comparing planned benchmarks to actual performance.

• ACAT 1D Program plans must be reviewed for update at least annually by the program manager
• ACAT 1D programs will address critical reporting elements during review boards, as applicable
• Newly identified ACAT 1D programs will submit plan 90 days after designation
• Non-ACAT 1D programs must be reviewed for update prior to milestone decisions or at least annually
• Newly identified Non-ACAT 1D programs will submit plans to their respective Milestone Decision Authority (MDA) for approval
• IUID Scorecard Reviews will be held March 19, 2008 and every quarter thereafter until IUID is fully implemented
• Components will provide Component Progress Reports during the Scorecard Review
• Program Oversight Documentation of Critical Reporting Elements of IUID Implementation template attached
  

USD (AT&L) Memo dated December 4, 2007

IUID DFARS Rule Compliance Reporting

Addresses the need for improvement by procurement professionals to comply with mandatory contract provisions within the DFARS policy:

• Training Course reference: Contract format/structure for DoD e-business, including IUID policy
• Provide a semi-annual report, starting December 2007, based on regular surveys
• Report preparation guidelines
  

DUSD (L&MR) Memo dated November 1, 2007

Serialized Item Management (SIM) Program Plans

Directs Military Departments and Defense Agencies to submit a Service-level SIM program plan by February 28, 2008. Included in the plan is how Item Unique Identification (IUID) can provide value-added benefits to DoD operations and management activities:

• References DoDI 4151.19, Serialized Item Management (SIM) for Material Maintenance
• Working group established by OADUSD (MR&MP) to help facilitate SIM program development
• Includes, "Considerations for a Business Case Analysis" (separate link) to assists in SIM plan development
  

USD (AT&L) Memo dated July 12, 2007

Unique Item Identifier and Government Serialization

Directs Military Departments to link the Unique item Identifier (UII) assigned to a legacy item with any serial numbers and designations assigned by the Military Departments, and record this information in the IUID Registry, to include updating the registry for items previously registered.

• List of additional data elements required at time of item/UII registration

• Government assigned serial or registration number
• The Type/Model/Series designation assigned
• The Service/Agency/Command having ownership
• Required to update IUID Registry for previously registered items
• Required to enter any government assigned serial or registration number used in Automated Information Systems (AIS) in the IUID Registry
• Separate policy forthcoming to add this requirement for new items
• Additional guidance for action (link provided)
  

USD (AT&L) Memo dated February 6, 2007

Policy Update for Unique Identification (IUID) of Tangible Personal Property

Provides supplemental information for ACAT programs' submission of UID Implementation plans to the UID policy office and addresses Component officials' responsibilities to ensure compliance of the IUID initiative for both new acquisitions and legacy items.

• Newly designated ACAT programs required to submit UID Implementation Plan within 90 days of their designation
• Quarterly updates for all ACAT programs submitted by the first day of the fiscal quarter
• Additional IUID guidance
  • Legacy items requiring IUID must be marked and registered using a phased approach (links provided) by specified dates
  • ISO approval of format code "12" for Text Element Identifier (TEI) data qualifier, replacing previous code of "DD"
  • As of February 1, 2007, the maximum length of the concatenated UII is reduced to 50 characters

USD (AT&L) Memo dated June 22, 2006

Reporting Requirements for Non-ACAT 1D Item Unique Identification (IUID) Program Plans

Policy requires (non-ACAT 1D programs) Military Components to submit quarterly reports to the OSD UID Program Management Office until program plans have been approved by their respective Milestone Decision Authorities (MDA).

• Quarterly reports are due no later than July 5 and October 5
• Information required in the quarterly reports
• Additional reporting dates will be established for programs without MDA approval of program plans by January 2006
• Program plans must be updated annually
  

USD (AT&L) Memo dated May 12, 2005

Policy Update for Item Unique Identification of Tangible Personal Property, Including Government Property in the Possession of Contractors

Provides an update on Item Unique Identification (IUID) policy and implementation guidelines, establishes requirements for applying IUID to DoD property in the possession of contractors (PIPC) and policy for Government Furnished Property (GFP).

• Program and Item Managers expand their IUID implementation plan to include PIPC
• Interface with the IUID Registry for PIPC
• Property management principles
• Existing logistics policies requirement to incorporate IUID management
• Component Acquisition Executives (CAEs) requirement to develop and submit plans to incorporate IUID in their infrastructure and Automated Information Systems (AIS)
• Extension of reporting date for DD Form 1662
• Policy updates and clarifying IUID definitions
  

USD (AT&L) Memo dated May 11, 2005

Policy for Unique Identification (UID) of Real Property Sites and Assets

Provides direction for the Deputy Under Secretary of Defense (Installations and Environment) (DUSD(I&E)) to establish a real property asset and site unique identification registry no later than December 31, 2005.

USD (AT&L) Memo dated December 23, 2004

Policy for Unique Identification (UID) of Tangible Personal Property Legacy Items in Inventory and Operational Use, Including Government Furnished Property (GFP)

Policy update defines procedures for IUID management, milestones and processes of legacy items, to include GFP and items manufactured by organic DoD depots. Program and Item Managers are required to develop and submit an IUID Implementation Plan for legacy items. Applies to tangible personal property (excludes real property, i.e. land and facilities).

• Planning guidelines for IUID implementation
• Guidance for preparation of program plans
  • ACAT 1D programs submit UID program plans to UID Program Office by June 2005
  • Non-ACAT 1D programs submit UID program plans to their respective Milestone Decision Authorities (MDA) by January 2006
• Government Furnished Property
• DoD Organic Depot Maintenance Operations
• UID International Standards
• UID Quality Assurance Requirements
• UID Data on Embedded Items
• Virtual Unique Item Identifier
• UII Registry Elements
• Data Capture for Legacy Items (reporting UIIs in the IUID Registry)

USD (AT&L) Memo dated September 3, 2004

Update to Policy for Unique Identification (UID) of Tangible Items

Provides supplemental information to UID policy, introduces the initiative for programs to develop UID implementation plans for legacy items and assigns action items to the DoD UID Program Management Office:

• Approval of Electronic Serial Number (ESN) as a DoD-recognized IUID equivalent for cell phones
• The Issuing Agency Code (IAC) for CAGE code is “D” (“D1” no longer authorized)
  The IAC for DoDAAC is “LD” (“D2” no longer authorized)
• IUID implementation strategy between vendor and DoD requiring activities when vendor is unable to comply with DoD UID requirements, to include required approval authority
• Contractors’ responsibility to determine IUID construct and data qualifier selection, which is not to be specified in the DoD solicitation
• Reporting of parent-child relationship of IUIDs at time of delivery
• Construct 2 modified to include lot or batch number in the IUID mark for ammunition items
• Planning guidelines for UID implementation plans –legacy items
• Updated IUID Registry elements

USD (AT&L) Memo dated July 9, 2004

Contract Pricing and Cost Accounting – Compliance with DFARS 252.211-7003, “Item Identification and Valuation”

Provides guidance for DoD contracting personnel in pricing and accounting for DoD contracts subject to the provisions of FAR Part 31 and the applicable Cost Accounting Standards (CAS):

• Assignment of Costs to Accounting Periods
• Allocation of Costs to Contracts
• Pricing Costs in New Contracts
• Pricing Costs in Existing Contracts
  

USD (AT&L) Memo dated December 22, 2003

Revision of Update to Policy for Unique Identification (UID) of Tangible Items – New Equipment, Major Modifications, and Reprocurements of Equipment and Spares

Provides interim guidance to assign an Issuing Agency Code (IAC) for enterprises using CAGE code or DoDAAC in solicitations on or after January 1, 2004:

• Interim CAGE code IAC is “D1”
• Interim DoDAAC IAC is “D2”